Job Code Title:   CGF Programme Assistant

Type of Contract:            Service Contract SB 2; equivalent to SC4

Duty Station:                  China

Contract Duration:           1 year (Renewed on a yearly basis subject to good performance and availability of funds)

Supervisor:                      Country Programme Manager of UN Women China

I. Background

Despite the great progress China has made in achieving Millennium Development Goals (MDGs) in the past few years, some challenges remain for China to achieve the MDGs by 2015. Gender is one of those challenges. While China faces universal gender issues such as promoting women’s political participation, stopping violence against women, and enhancing women’s economic empowerment, China also faces the challenge of addressing some particular gender issues, such as reducing the sex ratio at birth, promoting rural women’s development, and upholding the rights of migrant women and other vulnerable women’s groups.

The United Nations Theme Group on Gender (UNTGG), set up under the UN Resident Coordinator system, has been active in promoting inter-agency policy dialogue and coordination on gender and development issues, and supporting the Government of China in pursuing its goals to achieve gender equality. Formed in 2003, the UNTGG is composed of UN agencies, multilateral and bilateral development agencies, and national and international NGOs. It is mandated to provide a platform for inter-agency policy dialogue and coordination on gender and development issues, and to share experiences in effective advocacy and gender mainstreaming in the work of the UN system and the wider community.

Recognizing that gender is an important cross-cutting issue that has strong implications for the achievement of the Millennium Development Goals (MDGs), the UNTGG set up the China Gender Fund (CGF) in September 2004 with the objective of advancing gender equality and women's empowerment in China. The CGF operates within the context of the Convention on the Elimination of All Forms of Discrimination against Women (CEDAW), an international framework for protecting women’s rights. The overall goal of the Fund is to contribute to the achievement of the UN Millennium Development Goals and the reduction of gender inequalities in China, in line with relevant international conventions and agreements.

The CGF awards grants through an open and competitive process. The Fund provides grants of up to 50,000 USD to government institutions, civil society organizations, and academic institutions in mainland China to fund innovative and catalytic proposals that support research on contemporary gender issues, and/or advocacy and dialogue leading to the integration of gender into Chinese development plans, policies and programmes.

Since its inception, the CGF has provided support for strategic actions, as well as generating models of “best practices” on gender equality and women’s empowerment. The CGF has contributed to broadening awareness and understanding of gender equality issues and concerns, advocating for gender responsive policies and laws, promoting women’s access to services, and developing sustainable capacities for continued progress on gender equality. Grantees, comprising government and non-governmental organizations, have engaged diverse actors, such as policy makers, academia, women’s rights based organizations, indigenous communities, and the media. So far, seven Calls for Proposals have been announced, and 53 projects have been granted. 

II. Tasks and Responsibilities

Under the overall supervision of the Country Programme Manager of UN Women China Office, the Programme Assistant provides programme support services ensuring high quality, accuracy and consistency of work of the CGF.

Summary of Key-Responsibilities

  1. Supports effective implementation of the CGF overall programmes, projects and initiatives
  2. Support to the effective reporting on progress of programme/ project implementation of the CGF.
  3. Provide administrative support to the CGF to ensure achievement of result-based management.
  4. Support strategic partnerships, communications and the implementation of resource mobilization of the CGF.
  5. Supports knowledge building and knowledge sharing of the CGF.

Description of Responsibilities

1.       Supports effective implementation of the CGF overall  programmes, projects and initiatives

  • Compiles, summarizes, and presents basic information/data on specific project and related topics or issues.
  • Reviews project documents for completeness and compliance with relevant rules and procedures prior to submission for final approval and signature; identifies inconsistencies; distributes project documents to relevant parties upon approval.
  • Implement project standard operating procedures in line with the UN Women’s rules and regulations including UN Women Programme and Operations Manual.

2.       Support to the effective reporting on progress of programme/project implementation of the CGF.

  • Support to the preparation of the CGF annual and quarterly work plans as well as meetings, audit, operational and financial closure of the CGF programme/project.
  • Support to the preparation of quarterly CGF project reports, in line with the monitoring and reporting guidelines and presents it to the project assurance team on a timely manner;
  • Tracking of delivery rate of CGF, review of budgets of projects and financial reports submitted by partners.
  • Assist in reviewing CGF financial reports/proposals from partners and preparation of information for programme/donor reports as part of monitoring and evaluation.

3.       Provide administrative support to the CGF to ensure achievement of result-based management.

  • Create CGF projects for input into Atlas, preparation of budget revisions, revision of the CGF award and status, determination of unutilized funds, operational and financial closure of a project.
  • Coordinate programme and administrative matters related to the CGF meetings, workshops and conferences including contracting vendors, organizing logistics and travel arrangements.
  • Assist in the preparation of the CGF project/programme budgets, preparation of contracts and other administrative documents for implementation of programme activities.
  • Maintain an effective filing system for the CGF, both hard and soft versions; maintain an effective tracking system for contracts.

4.       Support strategic partnerships, communications and the implementation of resource mobilization of the CGF.

  • Support in updating database of the relevant public and development partners private sector, civil society and other stakeholders who are counterparts for the CGF;
  • In coordination with CGF Programme officer and Programme Associate, support documentation of the CGF activities as a tool to communicate results, deepen stakeholder knowledge and buy-in to the project, and resource mobilization for the project.

5.       Support knowledge building and knowledge sharing of the CGF, focusing on achievement of the following results:

  • Participation in the trainings for the operations/ projects staff on programme.
  • Support development and dissemination of knowledge products and other communications materials of the CGF, including coordination of design/layout and printing.
  • Perform other tasks as assigned by the Country Programme Manager of UN Women China Office.

III.  Competencies

Functional Competencies:  

Level 1.1: Support the preparation of information for advocacy

·         Identifies relevant information for advocacy for a variety of audiences for the CGF

Results-Based Programme Development and Management

Level 1.1: Contributing to results through provision of information

·         Provides information and documentation on specific stages of the CGF projects/programme implementation

Building Strategic Partnerships

Level 1.1: Maintaining information and databases

·         Analyzes general information and selects materials in support of partnership building initiatives of the CGF

Innovation and Marketing New Approaches

Level 1.1: Implementing processes and uses products

·         Documents and tracks innovative strategies/best practices/new approaches of the CGF

Resource Mobilization

Level 1.1: Providing information for resource mobilization strategies

·         Maintains information/databases on potential and actual donors of the CGF

·         Maintains database of project files of the CGF

·         Provides data and information needed for preparation of CGF documents

Promoting Organizational Learning and Knowledge Sharing

Level 1.1: Basic research and analysis

·         Researches best practices and poses new, more effective ways of doing things under CGF

Job Knowledge/Technical Expertise

Level 1.1: Fundamental knowledge of processes, methods and procedures

·         Understands the main processes and methods of work regarding to the position

·         Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks

·         Demonstrates good knowledge of information technology and applies it in work assignments

Global Leadership and Advocacy for UN WOMEN’s Goals

Level 1.1: Research and analysis

·         Identifies relevant information for advocacy for CGF’s goals for a variety of audiences

Client Orientation

Level 1.1:  Maintains effective client relationships

·         Reports to internal and external clients in a timely and appropriate fashion

·         Organizes and prioritizes work schedule to meet client needs and deadlines

·         Establishes, builds and sustains effective relationships within the work unit and with internal and external clients

·         Responds to client needs promptly

IV.                Core Competencies:

·         Demonstrating/safeguarding ethics and integrity 

·         Demonstrate corporate knowledge and sound judgment

·         Self-development, initiative-taking

·         Acting as a team player and facilitating team work

·         Facilitating and encouraging open communication in the team, communicating effectively

·         Creating synergies through self-control

·         Managing conflict

·         Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.

·         Informed and transparent decision making

V.                  Qualifications

  • Secondary Education. in Business or Public Administration, Accounting, Economics, Political Sciences and Social Sciences or other relevant fields of study. Bachelor’s degree in any related field will be advantageous.
  • Minimum 4 (four) years of relevant programme or administration experience is required at the national or international level, preferably in the field of development.
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc)
  • Fluency in English and Chinese is required.
  • Demonstrated familiarity with UN development projects in China is an advantage
  • Knowledge of and experience in supporting project administration funded by UN will be highly desirable.

UN Women China Office is looking for a CGF Programme Assistant. Both qualified women and men are equally encouraged to apply for this post. Please send a cover letter (250 words maximum) that addresses your relevant qualifications for this position and a concise CV to  unwomen.china@unwomen.org, or Fax. +86-10-8532-0903, before 10 May 2014.

Contact UNDP in China

Phone: +8610 85320800
Email: registry.cn@undp.org
Fax: +8610 85320900

Address:
No.2 LiangMaHe NanLu
100600,Beijing,China

 

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