Terminal Evaluation Terms of Reference

INTRODUCTION

In accordance with UNDP and GEF M&E policies and procedures, all full and medium-sized UNDP support GEF financed projects are required to undergo a terminal evaluation upon completion of implementation. These terms of reference (TOR) sets out the expectations for a Terminal Evaluation (TE) of the UNDP-GEF Conservation and Sustainable Use of Biodiversity in the Headwaters of the Huaihe River Basin Project (PIMS 3934.)

The essentials of the project to be evaluated are as follows:  

Project Summary Table

Project Title:

the UNDP-GEF Conservation and Sustainable Use of Biodiversity in the Headwaters of the Huaihe River Basin Project

GEF Project ID:

59594

 

at endorsement (Million US$)

at completion (Million US$)

UNDP Project ID:

3934

GEF financing:

2.7272

     

Country:

China

IA/EA own:

 

     

Region:

Henan Province

Government

8.375

     

Focal Area:

Biodiversity

Other(Local government):

1.98

     

FA Objectives, (OP/SP):

More efficient management of natural resources and development of environmentally friendly behavior in order to ensure environmental sustainability

Total co-financing:

10.355

     

Executing Agency:

Xinyang Municipal Government of Henan Province

Total Project Cost:

13.0822

     

Other Partners involved:

Foreign Economic Cooperation Office (FECO) of Ministry of Environmental Protection (MEP)

ProDoc Signature (date project began):

2 June 2009

(Operational) Closing Date:

Proposed:

30 June 2014

Actual:

     

           

Objective and Scope

The project forms a key element of the China Biodiversity Partnership Framework (CBPF). It aims to ensure that global biodiversity conservation values are integrated into the management of Important Ecological Function Areas (IEFAs). The HHRB Project aims to mainstream biodiversity conservation into a key landscape management system at the national level, as well as in a critical watershed with global biodiversity significance as a demonstration.

The Goal of the project is that of the CBPF as a whole, i.e., to significantly reduce biodiversity loss in China as a contribution to sustainable development.

The Objective of the project is to demonstrate practical mechanisms to mainstream biodiversity in China’s IEFAs.

In order to achieve the project Objective, the project consists of four outcomes which is mutually supportive from each other.

Outcome 1: Biodiversity and ecological function conservation mainstreamed into HHRB planning and monitoring.

Outcome 2: Biodiversity and ecological function conservation mainstreamed into key productive sectors.

Outcome 3: Biodiversity and ecosystem function considerations are regularly mainstreamed into poverty alleviation strategies and programmes.

Outcome 4: Lessons learned at HHRB inform and strengthen ongoing efforts to manage IEFAs throughout China.

The TE will be conducted according to the guidance, rules and procedures established by UNDP and GEF as reflected in the UNDP Evaluation Guidance for GEF Financed Projects.  

The objectives of the evaluation are to assess the achievement of project results, and to draw lessons that can both improve the sustainability of benefits from this project, and aid in the overall enhancement of UNDP programming.

Evaluation approach and method

An overall approach and method[1] for conducting project terminal evaluations of UNDP supported GEF financed projects has developed over time. The evaluator is expected to frame the evaluation effort using the criteria of relevance, effectiveness, efficiency, sustainability, and impact, as defined and explained in the UNDP Guidance for Conducting Terminal Evaluations of  UNDP-supported, GEF-financed Projects.    A  set of questions covering each of these criteria have been drafted and are included with this TOR (see Annex C) The evaluator is expected to amend, complete and submit this matrix as part of  an evaluation inception report, and shall include it as an annex to the final report. 

The evaluation must provide evidence‐based information that is credible, reliable and useful. The evaluator is expected to follow a participatory and consultative approach ensuring close engagement with government counterparts, in particular the GEF operational focal point, UNDP Country Office, project team, UNDP GEF Technical Adviser based in the region and key stakeholders. The evaluator is expected to conduct a field mission to Shihe District,  Xinxian, Shangcheng, Luoshan, Guangshan counties of Xinyang Municipality of Henan Province. Interviews will be held with the following organizations and individuals at a minimum: (see Annex H).

The evaluator will review all relevant sources of information, such as the project document, project reports – including Annual APR/PIR, project budget revisions, midterm review, progress reports, GEF focal area tracking tools, project files, national strategic and legal documents, and any other materials that the evaluator considers useful for this evidence-based assessment. A list of documents that the project team will provide to the evaluator for review is included in Annex B of this Terms of Reference.

Evaluation Criteria & Ratings

An assessment of project performance will be carried out, based against expectations set out in the Project Logical Framework/Results Framework (see  Annex A), which provides performance and impact indicators for project implementation along with their corresponding means of verification. The evaluation will at a minimum cover the criteria of: relevance, effectiveness, efficiency, sustainability and impact. Ratings must be provided on the following performance criteria. The completed table must be included in the evaluation executive summary.   The obligatory rating scales are included in  Annex D.

Evaluation Ratings:

1. Monitoring and Evaluation

rating

2. IA& EA Execution

rating

M&E design at entry

     

Quality of UNDP Implementation

     

M&E Plan Implementation

     

Quality of Execution - Executing Agency

     

Overall quality of M&E

     

Overall quality of Implementation / Execution

     

3. Assessment of Outcomes

rating

4. Sustainability

rating

Relevance

     

Financial resources:

     

Effectiveness

     

Socio-political:

     

Efficiency

     

Institutional framework and governance:

     

Overall Project Outcome Rating

     

Environmental :

     

 

 

Overall likelihood of sustainability:

     

Project finance / cofinance

The Evaluation will assess the key financial aspects of the project, including the extent of co-financing planned and realized. Project cost and funding data will be required, including annual expenditures.  Variances between planned and actual expenditures will need to be assessed and explained.  Results from recent financial audits, as available, should be taken into consideration. The evaluator(s) will receive assistance from the Country Office (CO) and Project Team to obtain financial data in order to complete the co-financing table below, which will be included in the terminal evaluation report. 

Co-financing

(type/source)

UNDP own financing (mill. US$)

Government

(mill. US$)

Partner Agency

(mill. US$)

Total     (mill. US$)

Planned

Actual

Planned

Actual

Planned

Actual

Planned

Actual

Grants

 

 

 

 

 

 

 

 

Loans/Concessions

 

 

 

 

 

 

 

 

·         In-kind support

 

 

 

 

 

 

 

 

·      Other

 

 

 

 

 

 

 

 

Totals

 

 

 

 

 

 

 

 

Mainstreaming

UNDP supported GEF financed projects are key components in UNDP country programming, as well as regional and global programmes. The evaluation will assess the extent to which the project was successfully mainstreamed with other UNDP priorities, including poverty alleviation, improved governance, the prevention and recovery from natural disasters, and gender.

Impact

The evaluators will assess the extent to which the project is achieving impacts or progressing towards the achievement of impacts. Key findings that should be brought out in the evaluations include whether the project has demonstrated: a) verifiable improvements in ecological status, b) verifiable reductions in stress on ecological systems, and/or c) demonstrated progress towards these impact achievements.[2]

Conclusions, recommendations & lessons

The evaluation report must include a chapter providing a set of conclusions, recommendations and lessons

Implementation arrangements

The principal responsibility for managing this evaluation resides with the UNDP CO in China. The UNDP CO will contract the evaluators and ensure the timely provision of per diems and travel arrangements within the country for the evaluation team. The Project Team will be responsible for liaising with the Evaluators team to set up stakeholder interviews, arrange field visits, coordinate with the Government etc. 

Evaluation timeframe

The total duration of the evaluation will be 22 days according to the following plan:

Activity

Timing

Completion Date

Preparation

3 days

4  May 2014

Evaluation Mission

12 days

16  May 2014

Draft Evaluation Report

5 days

5  June 2014

Final Report

2 days

20  June 2014

Evaluation deliverables

The evaluation team is expected to deliver the following:

Deliverable

Content

Timing

Responsibilities

Inception Report

Evaluator provides clarifications on timing and method

No later than 2 weeks before the evaluation mission

Evaluator submits to UNDP CO

Presentation

Initial Findings

End of evaluation mission

To project management, UNDP CO

Draft Final Report

Full report, (per annexed template) with annexes

Within 3 weeks of the evaluation mission

Sent to CO, reviewed by RTA, PCU, GEF OFPs

Final Report*

Revised report

Within 1 week of receiving UNDP comments on draft

Sent to CO for uploading to UNDP ERC.

*When submitting the final evaluation report, the evaluator is required also to provide an 'audit trail', detailing how all received comments have (and have not) been addressed in the final evaluation report.

Team Composition

The evaluation team will be composed of 1 international and 1 national evaluator.  The consultants shall have prior experience in evaluating similar projects.  Experience with GEF financed projects is an advantage. The international evaluator will be designated as the team leader and will be responsible for finalizing the report. The evaluators selected should not have participated in the project preparation and/or implementation and should not have conflict of interest with project related activities.

The Team members must present the following qualifications:

  • Minimum 10 years of relevant professional experience including Project development, implementation and evaluation
  • Knowledge of UNDP and GEF, such as GEF policy and practices, GEF project requirements;
  • Previous experience with results‐based monitoring and evaluation methodologies;
  • Technical knowledge in the targeted focal area(s) including biodiversity conservation, agriculture, natural resources co-management, integrated planning, etc.
  • Expertise in economic and social development issues
  • Good communications and writing skills in English
  • Professional experiences in working in China and with Chinese counterparts would be an advantage.

Evaluator Ethics

Evaluation consultants will be held to the highest ethical standards and are required to sign a Code of Conduct (Annex E) upon acceptance of the assignment. UNDP evaluations are conducted in accordance with the principles outlined in the UNEG 'Ethical Guidelines for Evaluations'

Payment modalities and specifications

%

Milestone

10%

At contract signing with initiation plan submitted

40%

Following submission and approval of the 1ST draft terminal evaluation report

50%

Following submission and approval (UNDP-CO and UNDP RTA) of the final terminal evaluation report

Application process

Applicants are requested to apply online (http://jobs.undp.org) by 15 April 2014. Individual consultants are invited to submit applications together with their CV for these positions. The application should contain a current and complete C.V. in English with indication of the e‐mail and phone contact. Shortlisted candidates will be requested to submit a price offer indicating the total cost of the assignment (including daily fee, DSA and travel costs).

Please send the applications to: xyhhrbpmo@163.com  

UNDP applies a fair and transparent selection process that will take into account the competencies/skills of the applicants as well as their financial proposals. Qualified women and members of social minorities are encouraged to apply.

 

[1] For additional information on methods, see the Handbook on Planning, Monitoring and Evaluating for Development Results, Chapter 7, pg. 163

[2] A useful tool for gauging progress to impact is the Review of Outcomes to Impacts (ROtI) method developed by the GEF Evaluation Office:  ROTI Handbook 2009

Download this Document
  • Terminal Evaluation TOR of HHRB-20140317 English
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